Troop 407 Refund Policy

The following policy covering refunds due to an individual cancellation was approved by the troop committee on December 1, 2011 and will be included in the next edition of the Green Book, due out in March.

Campout planning requires that a roster be set in advance by patrol so that meal plans and shopping lists can be prepared, and an appropriate amount of food can be purchased.

To make such planning possible, payments and permission slips for campouts are due on the Tuesday immediately prior to the campout. Forms and payments can be turned in at the Tuesday troop meeting or earlier.

  • If there is no troop meeting on the Tuesday prior to the campout, or if the scout is unable to attend the Tuesday meeting, the Scout must make arrangements with a Scoutmaster or event coordinator to register for the campout and turn in payment and permission slip on or before the prior Tuesday.

Refunds will be made for cancellations received on or before the Tuesday before the campout. After Tuesday, no refunds will be made, with two exceptions:

  1. Activity related fees – for example, ski lift tickets – will be refunded if the troop does not incur a fee for the cancelling scout, and
  2. Full refunds will be permitted after Tuesday in the case of illness or other unavoidable emergency if the refund can be made without causing the troop to incur a loss on the event.

Refunds will be made by the troop treasurer by refund to the Scout's troop account. Any exceptions or deliberation over what constitutes an “unavoidable emergency” will be decided by the troop committee.