Key information for 2018 Summer Camp
Here is some key information for 2018 Troop 407 summer camp
- In a nutshell
- Health and Medical information
- About summer camp
- 2018 General Camp Schedule
- 2018 Visitor Policy
- Camp Rotary Address, Phone, and Directions
- 2018 PATH Program Schedule
- Merit Badge Catalog with Prerequisites
- Merit Badge Grid Schedule
- Merit Badge Selection Form
- Parking Pass
Permission slip for 2018 summer camp.
- Dates: July 8th – 14th, 2018
- Location: Camp Rotary, Clare, MI
- Cost: $370, deduct $25 sibling discount for second scout
- Payment Due: Final balance due April 15th, late fee after May 1st $15.
- Make checks payable to Troop 407.
- Preferred payment methods: By mail to our Treasurer
- Carol Aurilia, 44767 Yorkshire Dr, Novi, MI 48375
- Alternate payment method: by PayPal to firstname.lastname@example.org
- Add 3% of your payment method on PayPal is by credit card; no fee if you use direct debit to your bank account.
- Do Now: Schedule a physical with your doctor. All scouts must have health forms A, B, and C with a signature from your doctor dated in the last 12 months. Adults staying more than 72 hours need the same (only A & B without physical for adults staying less than 72 hours).
- See “Information & Forms” section for required paperwork and forms for camp.
- If you wish to register for summer camp or have other questions, contact:
- Holger Lettmann – email@example.com
- Rodney Lowe – firstname.lastname@example.org
Forms and other requirements for Scouts
- Medical Forms – must use BSA forms and have a doctor’s examination and signature.
- Copy of Health Insurance card, front and back must be included with health form.
- Tetanus shot – must have a current tetanus shot documented on your medical form, or, complete and attach this Tetanus Exemption Request Form to the medical form.
- Camper Release Form – indicating who is authorized to remove your scout from camp, including parents.
- Permission slip
Forms & Other Requirements for ADULTS:
- A Michigan Central Registry Clearance Form is required for every adult 21 and older entering camp beyond the parking lot. Please download, complete, and mail in the CRC request form at least 30 days prior to camp. You can also drop it off personally to a Michigan Department of Human Services office. They will mail you a clearance certificate, which you will turn in to the troop leadership. If you have a completed form from a prior year, it can still be used. The two-year expiration previously in place has been waived, so any past clearance document will be accepted.
- Medical Forms – Complete parts A & B if you will be in camp for less than 72 hours. Complete part C and obtain a physical and MD signoff if you will be in camp for 72 hours or more.
- Youth Protection Training – https://www.scouting.org/training/youth-protection/
Create an account, log in, complete the training (25-30 minutes) and print your certificate of completion, turn in a copy to troop leadership with other camp forms. Please note that if you took this training prior to February 15, you must re-take it prior to October 1 – even if your certificate shows a later expiration date! All registered adults must re-take YPT prior to October 1.
- All adults staying in camp must be registered with the BSA. If you are planning to attend summer camp and stay overnight, and you are not registered, please see Bill Robbins to get registered.
- A link to Signup Genius for adult chaperone time slots and drivers will be added shortly.
- All Scouts must complete parts A, B and C of the BSA Health and Medical Record form. Part C requires a doctor’s physical exam. This must be submitted on the BSA form; a school or sports physical will not be accepted. Be sure to make an appointment early as many medical providers book up quickly for summer physicals. Physical exams are valid for one year, so if his last physical was prior to July of 2012, he’ll need a new one for camp this year. Scouts arriving without physicals will not be allowed to attend camp.
- All Scouts must have a Camp Rotary Camper Release Form completed by parent. Be sure to specify the Scout’s own parents as authorized to take Scouts out of camp. (Camp Rotary does not use the release form in the BSA health & medical record.)
- All adults in camp need a completed Health and Medical Record form as well. Adults staying longer than 72 hours must complete parts A, B, and C. Adults staying less than 72 hours need only complete parts A and B.
- All adults entering camp (going beyond the parking lot) need to have a Department of Human Services central registry clearance. If you do not have a clearance letter from previous years, you must complete a DHS Form 1929 (PDF) and submit it to your nearest Department of Human Services office.
- Scouts need a completed troop permission slip, even if the Scout’s own parent is driving him to and from camp. Permission slips are issued to drivers at departure from Novi and are retained by the Scoutmaster while at camp. They are reissued on departure home.
- Troop 407’s medication policy will be in effect. All medications must be in original containers and a medication form must be completed. Medications are placed in a ziplock bag and turned in to the camp medical officer during the health check on the first day of camp. The camp medical officer will either administer medications or turn it over to the troop adult leaders.
For families new to Boy Scouts, summer camp is an essential part of the Scouting program. In the week spent at camp, boys not only work on Scouting advancement and merit badges and have the opportunity to take advantage of activities that may only be available to them at a Scout camp, they bond with their fellow Scouts, learn how to function as a Patrol, and learn personal responsibility, self-reliance and the meaning of compassionate leadership. Boys who experience summer camp advance through the ranks sooner and are more likely to stay active in Scouting than boys who don’t. There is plenty of adult and peer support, and the boys will be so busy at camp, there won’t be time to think of anything else.
Why Boy Scout summer camp instead of another camp? As with everything else in Scouting, there is a greater purpose beyond the fun and activities. Scouts come away with new skills and memories for sure. They come away with something tangible – many will end up advancing in rank and all will earn merit badges. But they also gain something intangible – self-confidence, leadership, a sense of belonging, and a value system that will support them as they grow into adulthood. Better yet, a Boy Scout troop is more than just a random collection of kids who show up for camp – it’s your son and his friends (his patrol) doing fun things together year-round.
About our camp: Our Scouts have returned to Camp Rotary for the past seven years. They like the program, camp spirit, dining hall, campsite, counselors and staff, and facilities. The parade ground and waterfront area are breathtakingly picturesque. Almost half of all the available BSA merit badges are offered. The first-year camper program (Primary Ability Training Huddle, or PATH) is one of the best. Our site is comfortably wooded and shady, with running water and central latrine facilities, located close to camp program areas. Tents, supplied by Camp Rotary, are two-man canvas tents with wooden floors, equipped with mattresses and springs for each scout. Camp Rotary, operated by Michigan Crossroads Council, is now in its 89th year. Troops from around the state and even from other states return to Camp Rotary for many of these reasons. In short, Camp Rotary is everything a Boy Scout Camp should be!
Homesickness is an issue every year at summer camp. Usually it affects first-year campers. It need not be a problem if you properly prepare your Scout, and you observe certain precautions yourself. Please read the following articles:
- Homesickness prevention strategies for parents of children planning to attend summer camp
- Not a Happy Camper – Article in Scouting magazine on homesickness strategies
- New Thinking Needed on Helping Kids Avoid or Cope with Homesickness – Article from the University of Michigan Health System
- Dreading Water – Article in Scouting Magazine about helping boys prepare for the swim test at camp
If this is your son’s first time away from home for this length of time, please read these articles and discuss the issues with your son. Note the reasons in the article why we discourage Scouts from having or using cell phones at camp, and while it may seem cruel to cut off communication with home, a homesickness situation can actually be made worse by a phone call home. The adults spending the week at camp with your son have handled homesickness before, both in our own kids and in others. If there is a serious problem that warrants a call home, we’ll contact you, but nearly all cases are handled right in camp. It’s important to ensure that your son has the positive camp experience he deserves and that you expect (and have paid for!).
Sometimes, physical discomfort can lead to feelings of wanting to go home. This is why we encourage certain behavior at camp, which you can support during your time preparing with your son. Some of these are:
- Drink plenty of water – Dehyradation can lead to stomach aches, lethargy or headaches. Drink before becoming thirsty! Tasty water is plentiful and readily available everywhere in camp. Your son should have a water bottle with him and drink water frequently.
- Eat nutritious food – Three meals a day are served in the dining hall. If your son has any food allergies, is a vegetarian or has other dietary restrictions, let us know as soon as possible so we can make arrangements with the camp staff.
- Wear comfortable shoes and change into clean socks each day – If shoes don’t fit or socks are dirty, walking will be uncomfortable, and there will be plenty of walking during the week.
- Take a shower – This can help lift his spirits. There are modern, private showers a short walk from our site.
Camp Rotary provides three hot nutritious meals a day in the camp dining hall. In fact, Scouts themselves serve as the hosts, setting tables, bringing food from the kitchen, and cleaning up afterward. Meals are served family style and seconds are normally available. There is a salad bar at lunch and dinner and a varied menu. Camp Rotary has published the menu (we are week #3).
The following is from Camp Rotary about food service: “Camp Rotary continually strives to make your dining experience a positive one during your stay with us. Great care is made to ensure quality, quantity, & variety in each meal we prepare. However there are also people who require special attention to their diet. We make it a practice to work with those who have special dietary needs. This can be done by contacting us at least 2 weeks prior to your arrival at camp.”
If you have dietary concerns (allergies, vegetarian or religious, for instance), please contact Mr. Kotyk or Mr. Hood, who will include your information in our report to Camp Rotary. If you would like to discuss food service with Camp Rotary staff, please contact Camp Director Brad Murray at 989-386-7943.